Working remotely with your colleagues can be difficult when needing to collaborate on shared documents. The University supports a few solutions for sharing documents and files online, including:
- Google Drive
- Microsoft OneDrive
- Signing Documents Electronically with SignNow
- Working with Sensitive Data
For assistance with choosing the best option for your group’s collaborative efforts, contact your departmental IT support staff.
Signing Documents Electronically with SignNow
U-M provides an e-signature service using the secure SignNow application, enabling users to electronically prepare and send University business documents for the purpose of requesting and obtaining digital signatures and other information on those documents. Users can upload various types of document formats (e.g., Google, Word, Excel, PDF), then prepare the uploaded document for recipients to enter any necessary information (e.g., name, date, other information, initials).
Working with Sensitive Data
Use of the U-M VPN service is recommended during all University remote work. A Virtual Private Network is a way to connect to on-campus services when you are working off-campus. The VPN client software will encrypt your network traffic, so data is securely sent to and from University networks. Using the VPN is especially recommended when connecting from a public network, such as Wi-Fi in coffee shops, hotels, conference centers, etc. Certain activities also require the use of a VPN for remote access, such as:
- File Servers
- Remote Desktop Connections
- Student Education Records (FERPA)
Note: Sensitive data should never be saved locally on personal laptops or home computers, and should remain on U-M servers and approved cloud storage services (e.g. Google Drive, Box).