Updated Sept. 11, 2020
COVID Syllabus Statement
The College recommends faculty include the following statement on their syllabus in the Fall 2020 semester:
For the safety of all students, faculty, and staff on campus, it is important for each of us to be mindful of safety measures that have been put in place for our protection. By returning to campus, you have acknowledged your responsibility for protecting the collective health of our community.
Your participation in this course on an in-person basis is conditional upon your adherence to all safety measures mandated by the State of Michigan and the University, including maintaining physical distancing of six feet from others and properly wearing a face covering in class. Other applicable safety measures are described in the Wolverine Culture of Care and the University’s Face Covering Policy for COVID-19. Your ability to participate in this course in-person as well as your grade may be impacted by failure to comply with campus safety measures.
Individuals seeking to request an accommodation related to the face covering requirement under the Americans with Disabilities Act should contact the Office for Institutional Equity. If you are unable or unwilling to adhere to these safety measures while in a face-to-face class setting, you will be required to participate on a remote basis (if available) or to disenroll from the class. I also encourage you to review the Statement of Students Rights and Responsibilities, which includes a COVID-related addendum.
FERPA considerations for recording class activities
With the increased use of recording it is an important time to review the FERPA requirements around the re-use of recordings. The University has determined that recordings of class activities in which students are seen or heard are educational records and fall under FERPA requirements. If you are using the recorded material for the course and term you recorded it there is no real concern, as long as you include a statement about recording class sessions in your syllabus.
If you plan to use the recorded material for other terms or purposes, including sharing it with students not in the course it was recorded in, there are a number of steps you should take to make sure you comply with the regulations. This would also apply if you were planning to use a previous term’s recordings for this upcoming fall. Campus has put together a set of tips for ensuring that you are making FERPA compliant recordings that are shareable. It includes:
- Course syllabus language regarding recording
- Instructions for obtaining consent from students for reusing recordings
- How to exclude participant video from Zoom cloud recordings
If you are using the CAEN lecture capture system to record class activities, you can also trim, cut and replace content with the video editor. CAEN has put together a tutorial to help you do this. In addition, you can also publish the video with only audio and slides and no camera image.
Canvas is the University’s campus-wide learning management system (LMS) for publishing course-related materials online. It provides instructors with a central online resource to grant students access to all of their course-related materials (assignments, lecture recordings, quizzes/exams…), and collect feedback. All U-M courses have Canvas sites created automatically each term.
Help getting started: Canvas video tutorial (49:11)
Questions or problems with using the system can be directed to the ITS Service Center.
- Quick-Start Tutorial for U-M Instructors
- U-M Canvas Training and Help
- Enabling and Using the Tools
Creating Accessible Course Documents
The university is committed (and required) to make sure all members of our community can access the information they need to teach, work and learn. That means designing materials to accommodate a broad range of abilities.
The University’s Accessibility website has guidance on how to create accessible materials (including PowerPoints and PDFs) from your source documents using the tools you already have.