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Implications of Stay-in-Place Order

How are engineering classes changing?
Within engineering, in-person lab and design classes were structured due to the importance of in-person engagement to that experience, and have rigorous public safety protocols such as social distancing, PPE, and cleaning procedures. We have no evidence that any community spread occured in our teaching spaces. However, some courses may elect to go fully remote. Engineering instructors teaching hybrid or in-person courses were asked to communicate with their students by noon Oct. 21 if the modality of their courses are changing. (Updated 10/22/2020)

Are there changes to student life?
The county order lists the variety of activities still available to undergraduates. The Office of Student Affairs, including the C.A.R.E Center, Engineering Career Resource Center, Engineering Advising Center, and the Registrar’s Office, and the Engineering Center for Academic Success are all still available to all students. Within the College, we are evaluating which of our study spaces may be impacted by this. For now, CAEN computer labs, the Chrysler Center and Pierpont Commons remain open. The Duderstadt Center now limits its study spaces to graduate students only. Spaces within other College buildings, such as within your departments, are currently available but this may change in the coming days. (Updated 10/22/2020)

Are graduate students impacted by this?
Per the President’s message, graduate and professional students are not subject to this order, and there are no required changes to graduate-level courses. Graduate Student Organizations may continue to meet on campus and host in-person events, provided they are closely following appropriate safety plans and guidelines. Libraries, recreational sports facilities, study spaces, and the Michigan Union will remain open for graduate and professional student use. (Updated 10/22/2020)

Is research affected?
Graduate student research will not be directly impacted by the stay in place order. According to the President’s message, undergraduate students will not be allowed to participate in in-person research and scholarship on the Ann Arbor campus, though there will be exceptions made for some senior undergraduates and those employed in research labs with the consent of their supervisor. (10/22/2020)

How does the new Stay-in-Place order affects campus operations?
For now, staff should continue their work under the guidelines that have been in place. (Updated 10/22/2020)

Employment & General Operations

Is there any possibility of mandatory furloughs, RIFs or layoffs? If so, how will these decisions be made, and will they be made at the College or Department level?
We absolutely want to avoid those outcomes at all levels and are managing resources as prudently as possible in order to avoid them. (Updated 6/18/2020)

Michigan Medicine announced that it will suspend the employer retirement match. Are our retirement benefits at risk of being cut?
This is a possible measure that could be used to preserve jobs, but there’s no way to know if this drastic action will be necessary until we know our fall enrollment numbers. The University could make a campus-wide decision. (Updated 6/18/2020)

How will I-9 forms be completed?
All I9’s are being completed at the Shared Services Center. (Updated 7/31/2020)

Which short code has our unit mapped to the COVID program code? If the department does not have one, which ones are eligible?
There is not a central department shortcode for COVID  for faculty and labs to use as described in the Office of Research and Sponsored Projects communication. Each school/college has a different process but the University has requested that all COVID related expenses are tracked under the COVID program code.  If you want to open a shortcode under your Research Incentive or some other discretionary account using the COVID program code, please contact your unit administrator to discuss. There is no guarantee that the COVID expenses will be covered by the College of Engineering or the University. (Updated 7/31/2020)

Should I continue to work remotely?
See the Health & People page. (Updated 7/31/2020)

How often will surfaces in College of Engineering buildings be cleaned?
See Facilities page. (Updated 7/31/2020)

How does COVID-19 pay work and who’s eligible?
Check the University Human Resources website, the COVID-19 policy chart, or ask your supervisor for guidance. (Updated 3/19/2020)

I have school-aged dependents and/or children at home; what do I do?
The College is committed to supporting individuals through this unprecedented journey, and supervisors are encouraged to provide maximum flexibility in working with individuals to address these concerns.
See: Health & People (Updated 8/12/2020)

Health & Safety

What should I do if I’m sick?
If you become ill with symptoms concerning for COVID-19 or test positive, you should contact your medical provider and isolate. Faculty and staff should contact their supervisor, and alert the Occupational Health Services hotline by calling 734-764-8021. Student should connect with their instructors, and call University Health Services (734-764-8320). Additional information about reporting and academic accommodations can be found at If You Get Sick. (updated 9/1/2020)

What do I do if I hear a roommate of a student in my classroom tested positive?
Please see the Campus Maize & Blueprint FAQ for information on COVID-19 in the classroom. (Updated Sept 25, 2020)

How is contact tracing handled at the University?
Please see the Campus Maize & Blueprint FAQ for information on how testing and contact tracing is being handled at the University, why contact tracing is important, and what case investigation is. (Updated 8/31/2020)

If a person who is in a building is diagnosed with COVID-19, what will happen to the staff working in that building?
U-M’s Environment, Health and Safety department will continue to work closely with local public health officials to perform case investigation and contact tracing for students, faculty and staff as has occurred throughout the pandemic. Check the Campus Maize & BluePrint FAQ for the latest information. (Updated 8/25/2020)

How is the College approaching the safety of students, faculty and staff as we return to operations? 
See: Campus Operations. (Updated 6/18/2020)

I’m stressed about COVID-19. What resources are available?
Please see the Self-Care page and the Coping page. (Updated 7/31/2020)

What are the details of the stay-in-place order for undergraduates issued on Oct. 20, 2020?
See the announcement and the details of the order online. (Updated 10/20/20)

Research Operations

How will labs be prioritized for re-opening?
See: Research Re-engagement. (Updated 6/18/2020)

Can my research group have access to my on-campus lab to maintain equipment and/or experiments?
Those who have already been approved for COVID-19 research or access for safety or mission-critical activities may continue to have access, but they will have to follow additional guidelines and protocols. For details on building access for research, see the Office of Research website and Campus Operations on this site. (Updated 8/25/2020)

Teaching & Learning

Is it a requirement that large classes be fully remote, or will departments be able to develop strategies for teaching large classes in a fashion that satisfies social-distancing limits?  
For more see Lectures. Design and Lab courses will be prioritized for in-person meetings. (updated 5/27/2020)

I need to adjust my schedule. When can I do that?
See the Academics section. (Updated 7/31/20)

How were decisions made about online/in-person classes?
See the Academics section. (Updated 7/31/20)

How will the College ensure inclusive online instruction?
See Planning and Resources for Teaching Fall 2020 Term. (Updated 6/18/2020)

Where can students go if they are uncomfortable with requirements or rules imposed by their professors?
Students are encouraged to attend the ADUE office hours or OSA’s Office hours to express their concerns. In addition, the Office of the Ombuds (umstudentsombuds@umich.edu) is still available to help students discuss these issues. The C.A.R.E. Office can also provide assistance: https://care.engin.umich.edu/ (updated 7/11/2020)

How can we encourage students to build virtual communities on platforms like Slack, while also maintaining the Honor Code?
The Honor Code remains in effect virtually, just as it did in person. Classes are welcome to make Slack channels, but as before cheating is not permitted. As before, students are trusted to identify situations that they are concerned about and to self-police. As part of this, the owner of the communications channel is welcome to send out a message reminding everyone that they are still under the Honor Code. When in doubt, contact George Sprague, Assistant Director of Retention and Academic Support Services at wsprague@umich.edu for clarification. (updated 6/5/2020)

What’s being done to keep people from cheating on exams?
Michigan Engineering students are bound by the Honor Code even off campus. Instructors are also encouraged to reconsider the format and delivery of exams and quizzes in a virtual context. (Updated 4/10/2020)

Teaching Resources

Should I say something specific on my syllabus?
See the Course Materials page for a statement on COVID-19.

Is there a way to collect all of the various types of recordings in Canvas? Right now all the options link to Canvas in different ways.
See Recommended Tools. (updated 6/5/2020)

Can additional support or training sessions be made available for key software tools.
There’s a list of trainings available via ITS and CAEN.  If you would like training in a software tool that isn’t listed, please contact coe-remote-teaching@umich.edu.  (updated 6/5/2020)

What are the expectations for fall with regard to online or in-person teaching?
See Teaching and Campus Operations for the College’s current plans. (updated 7/31/2020)

Can I come into my office or classroom if I have bad Internet connectivity, and cannot readily work remotely to record and/or deliver lectures?
The State executive order currently states that work that can be done remotely, must be done remotely.  The University of Michigan is adhering to this law, allowing for some activities that can only be performed on campus.  With this in mind, faculty and staff are permitted to use their offices temporarily for mission-critical activities only. Please see the Teaching section for specific guidance and resources on access to facilities to prepare for Fall curriculum. (Updated 7/31/2020)

Are there resources available to help me plan for teaching hybrid classes, conducting exams remotely, holding office hours, etc.
See Recommended Tools. (updated 7/31/2020)

Food, Events and Travel

Are Mujo’s, Blue Market, etc. open?
MuJo’s and Fireside Cafe are closed, but some other dining options at Pierpont are open. Check University Unions for the latest info. (updated 10/2/2020)

Will blue busses continue to operate? Is it safe to use public transportation?
Logistics, Transportation and Parking has made changes to the bus system. (Updated 8/25/2020)

Can we park wherever we want?
Parking enforcement resumed July 1. For the most up to date information about parking visit Logistics, Transportation & Parking. (Updated 7/31/2020)

Can I host an event on campus?
Events are subject to current restrictions in place by the State of Michigan, Washtenaw County and City of Ann Arbor. See the University’s Maize and Blueprint FAQ for the latest information. (Updated 8/25/2020)

Are there any restrictions on travel?
Please see the Campus Maize and Blueprint website for information on restrictions for students or employees following travel, using University funds for travel, and traveling for University purposes. Undergraduate Study Abroad programs have been suspended for the winter 2021 semester. (Updated 10/2/2020)

General

How do I report a concern?
The COVID-19 Concerns Reporting Line allows community-based public health concerns to be addressed via a system that has been designed to reduce the need for law enforcement as a first response. To report a public health concern, please call 734-647-3000. (Updated 8/26/2020)

Where can I find the latest University of Michigan information and resources on COVID-19?
University of Michigan Campus Maize and Blueprint site. (Updated 7/31/2020)

How many cases are there at the University of Michigan or Washtenaw County? Where can I find out what’s happening locally?
The University has created a dashboard of cases reported to the University sinch March 8, 2020. For Washtenaw County health numbers, please visit the Washtenaw County Health Department COVID-19 information. (Updated 8/25/2020)

How will the College respond to social stigma, racism, and xenophobia related to COVID-19?
You should report concerns about campus climate to the Dean of Students. We are also exploring ways to continue our DEI efforts in the College through further education, virtual programming, and any other methods. (updated 6/5/2020)

I have invited an external speaker. How can they present remotely?
BlueJeans is an easy-to-use, cloud-based conferencing service at the University that offers audio, video, and screen sharing. It is open to all U-M faculty and staff, and when necessary the connection information for a BlueJeans meeting can be shared with external users. (Updated 7/31/2020)