Recent Announcements

STAY INFORMED: Please continue to check the U-M COVID-19 site for the latest developments and updates on University-wide policies.


All Announcements

April 1, 2020: Faculty - Rapid Response to PPE Shortage and a Hold on PPE Manufacture

posted by Jamie Schrader   [ updated ]

Dear Colleagues,

First, let me express my gratitude and pride at the tremendous response of individuals who have stepped forward to aid our colleagues in the Medical School and Health System in response to their urgent needs. We are grateful for every suggested solution and offer of help, and the rapid reaction group that formed has developed actionable results in just a few days. 

This has included activities such as identifying, evaluating, and testing readily available methods for safely recycling N95 masks, helping to understand potential risks associated with employing nasal cannula in patients ill with COVID-19, and aiding in efforts to specify and obtain a variety of Personal Protection Equipment (PPE). It also includes engineers who have made breath shields for eye exams to protect patients and doctors, and others who have pulled together operations models from the retail sector that could aid in pandemic logistics. You can see several examples as they develop here.

I know many of you want to directly help in the fabrication of PPE, and are standing by to employ some of the manufacturing devices we have on campus. However, after consultation with the health system, we believe that CoE should not use our resources at this time to manufacture PPE. The health system is actively working with a variety of manufacturers who are striving to provide PPE in the large quantities needed to meet their emerging needs. Therefore, we ask that our CoE community “hold our powder” in case the health system needs us to manufacture specialized replacement parts or other limited quantity items that may not be available through the regular supply chain. If and when the time comes that we must manufacture PPE, here are the Michigan specifications that need to be followed: https://specs.engin.umich.edu/.

Please keep in mind that our front line health care providers are currently quite busy helping patients. To evaluate the most efficient means of consultation and feedback without creating a burden, a COVID-19 Rapid Reaction Steering Committee has been established. This committee will identify the most urgent needs of the healthcare system and direct them to members of the U-M community who can help solve them. We are in constant communication with the Medical School and Health System, and we will reach out to you as their prioritized needs are defined.

Thanks again to all of you for your dedication and commitment. I have been awed by the amount of individuals who have stepped forward to help our medical community. Please continue to live our values, and above all, please stay safe.

Sincerely,
Steve C.

March 27, 2020: Dean Gallimore - We'll get through this together

posted Mar 28, 2020, 8:59 AM by Jennifer JudgeHensel   [ updated Mar 30, 2020, 6:02 AM by Jamie Schrader ]

Dear CoE Community:

It’s been two weeks since our university took the necessary yet unprecedented safety measures of putting our academic institution entirely online. A lot has happened, and no doubt there is more to come. But rather than delve into more news about the changes, I want to take a moment to pause, and ask each of you to take a moment for yourselves.

Although engineers may make robots, we are not ourselves robots. We are all human beings, and our lives have been upended by these events. This is no small matter, and not to be treated as such.

Please take care of yourselves, and reach out to care for others. Many of you in our community have stepped up to be leaders and voices of equity and compassion during this time. Thank you for helping to shift our resources in ways that support all of us, not just some of us. I’ve heard stories of research groups meeting virtually and then enjoying a party game together before signing off. Do more of that. We need to care for each other to stay charged and motivated to take care of the complex and dire problems facing the world.

For all of us employed at the University, both as faculty and staff, I want to thank you for your tireless efforts to bring together communication, websites, programs, funds, online classes, meetings and committees. It’s amazing what you’ve accomplished in just 14 days.

To our students – some of you in particular have faced unexpected moves, a fast departure from friends and jobs, and disappointing news from internships and companies that are also struggling to adapt. As graduate students, you may have had to present your dissertation, years in the making, via your laptops, or pause your research unexpectedly. Hearing your voices and stories reminds me why what we do is so important. This video shares some of those stories and how many of you are coping.

I'll be honest with you – there are very serious and challenging moments ahead of us as a community, and an institution. But your resilience in the face of adversity is nothing short of admirable. If you’d like to share how you’re doing, to both comfort and inspire others, you can use #UMichEnginAtHome. We all adapt differently, but we will all adapt together. 

Stay home and stay well,
Dean Gallimore

March 27, 2020: Students - Winter 2020 Grading Policy for Graduate Students

posted Mar 27, 2020, 11:30 AM by Amy Whitesall   [ updated Mar 30, 2020, 6:04 AM by Jamie Schrader ]

Dear Graduate Students,

In recognition of how current events may be impacting our graduate students, the College of Engineering is implementing the following grading policy for the Winter 2020 semester. These changes are in alignment with recently announced Rackham Graduate School grading policy changes.

For this term (Winter 2020) only, the following alternative grading policy will apply to all CoE graduate students enrolled in Rackham (MS, MSE, PhD) and non-Rackham (MEng, DEng) graduate degree programs:

  • All graduate students enrolled in College of Engineering programs will receive a grade of either “Satisfactory” (“S”) or “No Record Covid” (“NRC”) for coursework graded on the letter system. Neither S nor NRC will be factored into the GPA. Students who receive an “S” will receive full course credit. The minimum grade for S will be B-. Language will be added to transcripts explaining the University’s policy for the winter 2020 term.
  • Until July 1, 2020, students will be allowed to review their course grade and convert grades of S and NRC into letter grades if they wish. More information about this process can be found on the Registrar’s Winter 2020 Grading Frequently Asked Questions page.
  • A grade of S that is converted into a letter grade will earn credit and be calculated into the GPA. A grade of NRC that is converted into a letter grade of C- or above will also earn credit and be used to calculate the GPA. Students who receive “NRC” will receive no course credit, and their GPA will not be affected.
  • The policy will not be available for courses that have been graded before March 10.
  • A flexible withdrawal policy will also be instituted. Students will have until April 21 to withdraw from a course and not have the course appear on their transcript.
  • Instructors will continue to have the option of issuing an Incomplete (I) and approving an extension with a deadline for completion of final work due in the course. An incomplete will not be permanently recorded on the transcript.
  • Individual programs may have additional degree requirements for academic performance, such as in required or core classes. Students should consult with their academic program for further information in these cases. 
During these unprecedented times, please remember to access the College’s resources and support for engineering students, Rackham’s resources for graduate students, the Registrar’s Winter 2020 Grading Frequently Asked Questions, and don’t hesitate to reach out to me or my office with any questions you may have. Remote appointments can be made by phone at (734) 647-6851 or at ADGPE-office@umich.edu.

I remain incredibly proud of your adaptability and commitment to your graduate studies during these challenging times. 

Stay well,

Mary-Ann Mycek
Associate Dean for Graduate & Professional Education
College of Engineering, University of Michigan
https://adgpe.engin.umich.edu
(734) 647-6851

March 26, 2020: Students - Emergency Funding Available for CoE Students

posted Mar 26, 2020, 1:25 PM by Jamie Schrader   [ updated Mar 26, 2020, 1:25 PM ]

We know that the unprecedented pace of changes and decision-making at this time is stressful. Beyond safety and health, there are concerns about access to technology, earnings from work, and transportation home. We are committed to ensuring a safe and healthy environment for everyone. The COVID-19 virus is a rapidly changing situation, and our primary concern is the safety of our entire community – and that includes you.

The College of Engineering has provided information regarding potential resources that may be of assistance in these matters. To learn more about academic, health & wellness, and CoE and University support resources, please visit: http://covid-19.engin.umich.edu/student-resources.

In addition, we have limited emergency funding available for students for whom these are not an option, or sufficient to meet their needs. If you are still in need of assistance, please complete the Emergency Funding Request Form, found here: https://scholarships.engin.umich.edu/

Please note that this funding is subject to federal and institutional regulations, so we may need to follow up with you for additional information or steps and all funds will need to be routed through your student account. If you do not demonstrate financial need through the FAFSA or after these steps, you current aid does not allow for additional funding without negative impact, we will be unable to provide emergency aid.

Again, we know that the uncertainty and stress of the current moment is difficult and want to support you in any way we can. If you have further questions or concerns, please feel free to reach out to us at: coe-studentaffairs@umich.edu.

March 26, 2020: Student Health Insurance - Special Enrollment Available

posted Mar 26, 2020, 11:05 AM by Amy Whitesall   [ updated Mar 26, 2020, 11:15 AM by Jamie Schrader ]

Given the COVID-19 outbreak, some students may have had their health insurance status impacted due to relocation from study abroad or by moving to a permanent residence. Having health insurance is especially important during this uncertain time, so we have been able to work with BCN to re-open enrollment for students in need. If you don’t have health insurance, please consider this option.

The coverage start date is March 23, 2020 and the insurance ends on August 23, 2020 (the last day for the 2019-20 plan). The cost is $713 for an individual student. Payment is due at the time of enrollment. Final day to enroll is April 6, 2020 at 11:59 p.m.

The insurance provides benefits for clinic visits, prescription drug coverage, mental health services, annual vision exam, hospitalization, emergency room care, ambulance service and dental care and more.
Coverage is available throughout the U.S.:
For in-network coverage in the state of Michigan, see a Blue Care Network participating provider.
For in-network coverage outside of Michigan, see a Blue Cross/Blue Shield participating provider.
The insurance is available to enrolled U-M students (including undocumented students) and their spouses, domestic partners and dependents on all three campuses.

To enroll please go to https://www.bcbsm.com/content/microsites/umich/en. Benefit details can be found under "Get Coverage Information."

This plan is also described at https://uhs.umich.edu/dship

Additional questions may be sent to UHS-mancare-stuins@med.umich.edu

Stay healthy,

Robert D. Ernst, MD
Associate Vice President of Student Life for Health and Wellness
Executive Director of University Health Service
Clinical Assistant Professor


Preeti Malani, MD
U-M Chief Health Officer
Professor of Medicine

March 26, 2020: Students - Winter 2020 Deadline Extensions for Graduate Students

posted Mar 26, 2020, 7:13 AM by Jamie Schrader   [ updated Mar 26, 2020, 7:13 AM ]

Dear College of Engineering Graduate Students,

Due to the challenges presented to graduate education by the COVID-19 outbreak, the College of Engineering is implementing changes to several deadlines relevant to graduate students for the Winter 2020 term. This policy is in alignment with the Rackham Graduate School’s communication to program directors sent yesterday.

For this term (Winter 2020) only, the following deadline extensions will apply to all CoE graduate students enrolled in Rackham (MS, MSE, PhD) and non-Rackham (MEng, DEng) graduate degree programs:

  • The deadline for the completion of requirements to achieve candidacy in the Winter 2020 term will be moved to September 2, 2020, in order to allow doctoral students to complete candidacy exams that may have been disrupted by the COVID-19 outbreak.
  • The deadline for the completion of Winter 2020 dissertation defenses and post-dissertation defense submissions will be extended to August 18, 2020.
  • The deadline for Master’s students to complete requirements in time for degree conferral on May 1 has been extended to April 21, 2020. 
During these unprecedented times, please remember to access the College’s resources and support for engineering students, Rackham’s COVID-19 resource page, and don’t hesitate to reach out to me or my office with any questions you may have. Remote appointments can be made by phone at (734) 647-6851 or at ADGPE-office@umich.edu.

Thank you for your adaptability and resilience during these challenging times and best wishes for your well-being and academic success.

Stay well,

Mary-Ann Mycek, Ph.D.
Associate Dean for Graduate & Professional Education
College of Engineering, University of Michigan

March 23, 2020: Students - CAPS Expanded Services

posted Mar 24, 2020, 8:30 AM by Amy Whitesall   [ updated Mar 24, 2020, 11:37 AM by Jamie Schrader ]

We know that many students are struggling due to the situations we are currently facing. As such, CAPS has provided additional services to help any student in need. Here is an overview of our new and current offerings:

Current Offerings:

And, some new Services:
  • Innovative web resources to support student mental health in our virtual campus
  • Student mental health resources arising from COVID-19 including tips for all of us, and then information specifically for students managing various mental health conditions
  • New virtual care package for all students which we are sending out widely
  • Anxiety Toolbox Workshop Online: https://caps.umich.edu/
Thanks and Take care,
Todd and the Whole CAPS Staff

March 20, 2020: Students - New policy on undergraduate grades

posted Mar 20, 2020, 6:43 PM by Jennifer JudgeHensel   [ updated Mar 21, 2020, 3:26 AM by Jamie Schrader ]

Engineering Students:

I know there has been a great deal of uncertainty about how you will be graded since the University switched to entirely online classes.

Tonight you heard from Acting Provost and Executive Vice President for Academic Affairs Susan Collins that an alternative grading policy will be put into place for all undergraduate courses. The full message is below.

We recognize how much world events have impacted you, and feel it is in your best interest to adopt a flexible scheme.

For this term only, all undergraduate courses will transition to an alternative final grade policy in which faculty enter traditional letter grades, but students receive either "P" (Pass), or "NRC" (No Record Covid) on your permanent transcripts. This policy includes any required courses for your degree. Provided you achieve a "P" in a required course, or the equivalent of a C-, it will count towards your requirements.

Many of you work very hard to make great grades, or need to demonstrate proficiency for an upcoming job or graduate school. As a result, you may feel disappointed that this new grading scheme will not count towards your GPA. In light of this, students will have an opportunity to uncover and convert their "P" to a letter grade. This process will be described in greater detail next week.

I will note that many universities across the country are following a similar model, so this alternative system is unlikely to damage your long-term prospects. Everyone else is in the same boat, and this is only one semester in your college career.

We will have more to share in the coming weeks. But please do not hesitate to reach out to me for help. My virtual office hours are listed on the Student Resources page of the College's COVID-19 site.

Stay well,
Joanna Millunchick
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Message From The Provost:

Dear students and faculty,

I'm writing tonight to share a brief but important message regarding undergraduate course grading policies for the Ann Arbor campus for the remainder of the winter term.

Due to the unique academic and personal challenges our students are experiencing this semester in regard to the ongoing COVID-19 pandemic, all undergraduate courses will transition to an alternative grading policy in which faculty enter traditional letter grades, but students receive either "Pass," or "No Record Covid" on their permanent transcripts.

Students who receive a "Pass," or "P," will receive the full course credit. The grade cut-off for a "P" will be the same as the traditional grade minimum for students to receive course credit, which is a C-.

Students who are interested will be able to request that their "P" for a course be converted to a letter grade through a process that will be described in greater detail in the weeks to come. Such requests must be made by July 1.

Students who receive "No Record Covid," or "NRC," will receive no course credit, but their grade point average will not be affected. Language will be added to transcripts explaining the university’s policy this term.

This new policy also applies to undergraduates enrolled in graduate courses, but would not apply to classes graded before March 10.

Lastly, the university will institute a more flexible withdrawal policy, allowing students to withdraw from a course up until April 21 and not have the course appear on their transcript.

We plan to share additional information regarding graduate and professional coursework grading policies next week.

While other institutions across the nation have adopted similar policies on grading, it is undoubtedly an unprecedented step for the University of Michigan. But these are unprecedented times, and I appreciate your flexibility.

You should expect to receive additional information and guidance from your school or college next week. In the meantime, remember that https://coronavirus.umich.edu/ is our hub for all news and updates regarding the ongoing COVID-19 situation.

Please take good care of yourselves, and those around you, during this challenging time.

Susan M. Collins
Acting Provost and Executive Vice President for Academic Affairs

March 20, 2020: Faculty - New policy on undergraduate grades

posted Mar 20, 2020, 6:42 PM by Jennifer JudgeHensel   [ updated Mar 21, 2020, 3:24 AM by Jamie Schrader ]

Dear Colleagues:

Tonight you heard from Acting Provost and Executive Vice President for Academic Affairs Susan Collins about an alternative grading policy for undergraduate courses. The full message is below. We will report on the grading policy for graduate students soon.

For this term only, all undergraduate courses will transition to an alternative final grade policy in which faculty members enter traditional letter grades, but students receive either "P" (Pass), or "NRC" (No Record Covid) on their permanent transcripts. All restrictions with regard to the need for letter grades for required courses are waived for this semester. In other words, as long as a student gets a P (C- or better) in a required course, they will be allowed to continue. Students will be able to request that their "P" for a course be converted to a letter grade. Such requests must be made by 1 July 2020. Please stay tuned for further details.

The rationale for this policy is that we recognize how much world events have impacted our academic mission. We cannot guarantee that our students and faculty will be able to perform at their peak potential as this crisis continues. We feel that it is in the students’ best interest to adopt this generous and flexible scheme.

This will not change anything about how you do your grading, but it is likely to raise questions from students. I will do my best to help you navigate those as they arise. You can also direct students to my virtual office hours, listed on the Student Resources page of the College's COVID-19 site.

I cannot thank you enough for your hard work and dedication to ensuring our students succeed. Please reach out if you have any questions or need assistance.

Stay well,
Joanna
--------

Message From The Provost:

Dear students and faculty,

I'm writing tonight to share a brief but important message regarding undergraduate course grading policies for the Ann Arbor campus for the remainder of the winter term.

Due to the unique academic and personal challenges our students are experiencing this semester in regard to the ongoing COVID-19 pandemic, all undergraduate courses will transition to an alternative grading policy in which faculty enter traditional letter grades, but students receive either "Pass," or "No Record Covid" on their permanent transcripts.

Students who receive a "Pass," or "P," will receive the full course credit. The grade cut-off for a "P" will be the same as the traditional grade minimum for students to receive course credit, which is a C-.

Students who are interested will be able to request that their "P" for a course be converted to a letter grade through a process that will be described in greater detail in the weeks to come. Such requests must be made by July 1.

Students who receive "No Record Covid," or "NRC," will receive no course credit, but their grade point average will not be affected. Language will be added to transcripts explaining the university’s policy this term.

This new policy also applies to undergraduates enrolled in graduate courses, but would not apply to classes graded before March 10.

Lastly, the university will institute a more flexible withdrawal policy, allowing students to withdraw from a course up until April 21 and not have the course appear on their transcript.

We plan to share additional information regarding graduate and professional coursework grading policies next week.

While other institutions across the nation have adopted similar policies on grading, it is undoubtedly an unprecedented step for the University of Michigan. But these are unprecedented times, and I appreciate your flexibility.

You should expect to receive additional information and guidance from your school or college next week. In the meantime, remember that https://coronavirus.umich.edu/ is our hub for all news and updates regarding the ongoing COVID-19 situation.

Please take good care of yourselves, and those around you, during this challenging time.

Susan M. Collins
Acting Provost and Executive Vice President for Academic Affairs

March 20, 2020: Faculty - Lessons learned and additional remote teaching resources

posted Mar 20, 2020, 12:13 PM by Jamie Schrader   [ updated Mar 25, 2020, 4:48 AM ]

Colleagues;

Over the past few days, CoE faculty, staff, and students have been working to transition from in-person teaching and learning to remote options. We are off to a good start, navigating this transition together. Please let us know how things are going in your classes by filling out this short survey so that we can quickly address any shortfalls.

In the meantime, we have learned some things and added new tools and resources to teach remotely. Please see below for those resources and tips, and please continue to check the College's COVID-19 site for regular updates. Most critical to note are:

  • Consider changing course expectations during remote instruction. Moving to online instruction is a different experience. Take extra care to acknowledge this fact, make appropriate changes to your courses and explicitly state any new expectations in various locations in your course materials.
  • Digital delivery of pre-recorded lectures works best. This minimizes the impact of technology issues and allows flexibility to accommodate the schedules (and timezones) of both faculty and students.
  • Prepare now to move to remote recording of lectures. While we recognize that on-campus recording options give the best experience and range of tools, you should plan for the potential that campus buildings may close, and with very short notice. 
We understand that changing your coursework to accommodate remote learning has been very challenging for some of you. However, we are incredibly proud of the ingenuity, perseverance and teamwork of our faculty and staff during these difficult times. We completely trust in your ability to maintain our educational standards, and are here to offer any support that you may need to achieve this.

Thank you very much for your flexibility and commitment to teaching your students remotely so they can successfully complete the Winter 2020 semester despite these difficult, unprecedented circumstances.

Stay well,

Mary-Ann Mycek, Associate Dean for Graduate and Professional Education
Joanna Millunchick, Associate Dean for Undergraduate Education
Dan Maletta, Executive Director of Information Technology
Diane Landsiedel, Executive Director of Nexus

-----

Remote Teaching Lessons Learned
  • Please consider changing course expectations during remote instruction. Take extra care to explicitly state any new expectations in various locations in your course materials.
  • Develop, publish, and use clear rubrics for grading assignments and exams.
  • Digital delivery of pre-recorded lectures works best to minimize the impact of technology issues and allows flexibility to accommodate the schedules (and timezones) of both faculty and students. 
  • Advise your students if you are switching lecture platforms or if you begin recording lectures from home. They may notice sound quality issues and changes in the way they must access lectures, data, assignments, etc.
  • Canvas allows faculty and students to better track and manage their course. Instructors can add assignments that are automatically updated in the site calendar, syllabus or gradebook without additional steps. Students can track their progress, complete assignments and participate in discussions all in one location.
  • Gradescope is a great tool that supports grading assignments and exams, whether paper-based, digital, or code. And it’s fully integrated with Canvas.
  • Some students are having issues with technology or connectivity. Please check in with all of your students to ensure they are engaged and are able to access remote content. You can also direct them to coe-remote-teaching@umich.edu for personalized technical support
  • Additionally, some students are reporting that social distancing is making it difficult to stay motivated or on task. The CARE Center is always available if they need personal support. 
Remote Recording Options
While we recognize that on-campus recording options give the best experience and range of tools, you should plan to move your primary recording off-campus. Prepare now for the potential that campus buildings may close, and with very short notice. Multiple options will allow you to record your lectures from off-campus.
  • Kaltura can record your lectures and post them to your website or Canvas.
  • Echo360 can record your lectures along with streaming them to you students.
  • Zoom and BlueJeans both allow you to stream your class while recording at the same time. Make sure to post the video for the students who couldn’t attend live.
  • Some faculty who have previously recorded lectures in the CAEN LecCap system or with Nexus are choosing to post or batch pre-recorded lectures from previous offerings to complete the Winter term.
  • For assistance with recording lectures remotely at home, email at coe-remote-teaching@umich.edu for support or visit the CoE Teaching Resources site.
  • You may experience technological issues at home, email at coe-remote-teaching@umich.edu for personalized technical support. 
New Tools for Office Hours
Office hours seem manageable so far. To improve connections between faculty and students:
  • Remote Office Hours Queue is a “digital waiting room” that allows students to sign up for office hours and be placed in a faculty member’s queue via BlueJeans.
  • Zoom video conferencing is now available for campus.
  • Jamboard is a digital whiteboard application that is shareable via the Google suite (like Google docs). It works best with a tablet and stylus, but it appears to work on a phone.
How to Learn More
We realize that remote teaching may be new to some of you and that you would like to learn more. We suggest you:

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